1649 Macs All in One For Dummies, 3rd Edition

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MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ. FULFILLMENT OF EACH COUPON OFFER IS THE SOLE RESPONSIBILITY OF THE OFFEROR

  We explored every menu and button of the Mac, its operating system,and Apple’s iLife and iWork applications and wrote about most of them, focusing on the functions and features we think you’ll use frequently or thatwill help you get the most out of your Mac and the applications. About This Book This book focuses on the basics for all the aspects of using a Mac, from turn- ing it on and using the mouse and trackpad to connecting your Mac to theInternet and e-mail to organizing your digital pictures and videos to creating photo albums and home movies with fancy captivating special effects to .

4 How This Book Is Organized

  From using Keynote to turn out crowd-pleasing presentations loaded with charts and videos to usingNumbers to crunch numbers every which way to your heart’s delight (and your accountant’s) to writing the next Great American Dummies Book byusing Pages, this minibook is all about getting down to business — and having a little fun along the way. In this minibook, you also discover how to use your Mac’s built-in Wi-Fi and Bluetooth features to connect to wireless keyboards andmice, and even your smartphone and other Mac and Windows computers so you can send information over the air between your Mac and other devicesand computers.

Chapter 1: Starting to Use Your Mac In This Chapter

  ✓ Starting your Mac✓ Putting your Mac in Sleep mode✓ Shutting down and restarting✓ Identifying your Mac model✓ Getting to know About This Mac efore you can use your Mac, you have to start it up — which makesperfect sense. Depending on the type of Mac you have, the power button might be in back(Mac mini and some iMacs), front (Mac Pro and some iMacs), or above the keyboard (on notebook models, MacBook Air and MacBook Pro).

10 Starting Your Mac

  After your computer determines that all components are working, the last set of instructions on the chip tells the computer, “Now that you know allyour parts are working, load an operating system.” When you unpack your Mac and turn it on for the very first time, it asks you to type your name and make up a password to create an account for using yourMac. To guide you through the process of setting up a Mac for the first time, a special application called the Setup Assistant runs, which asks for your timezone, the date, and whether you want to transfer files and applications from another Mac to your newer one.

Chapter 1 After you finish using your Mac, you don’t have to turn it off and then turn it Starting to Use

  When you put your Mac to sleep, it shuts down almost every power-draining component ofyour Mac, and draws only a teensy trickle of power so you can instantly wake it up with a touch of the keyboard or click of the mouse. If you have a MacBook Air or MacBook Pro, click the Battery and PowerAdapter tabs at the top of the pane to choose different settings for when your Mac is running on battery power and when it’s connected to a poweradapter (refer to Figure 1-2).

Chapter 1 I’m sure I’m sure, but thank you for your concern.) Starting to Use

  Select the Reopen Windows When Logging Back In check box if you want everything you’re working on to be open when you turn your Mac on thenext time.✦ Press and hold the power button to force your Mac to shut down after a few seconds’ wait (or press and hold Ô+Control and then press the power button to force your Mac to shut down immediately). The Mac Mini and Mac Pro The biggest advantage of both the Mac Mini and the Mac Pro are that you can choose the type of display to use and place it anywhere you want on yourdesk as long as you have a cable that can reach.

Chapter 1 and writing, sending e-mail, browsing the web, and playing video games. Alternatively, it can function as a terrific, cost-effective server for home or Starting to Use small business networks. Your Mac The Mac Pro is a higher-priced, professional version with multiple drive bays

  Apple’s Magic Trackpad lets you use all the new multi-touch gestures such as swipe, pinch, and flick to control the cursor and windows on whicheverMac desktop model you choose. If you need to take your Mac everywhere you go, you can choose from the ultralight MacBook Air or one of the MacBookPro models.

18 Understanding Mac Processors

  Instead of the mouse that comes in the box with every desktop Mac (or Windowscomputer, for that matter), the MacBooks use a built-in trackpad, which responds to all the multi-touch gestures you can use to control the cursorand windows on your Mac. If you find the keyboard or trackpad of your notebook Mac too clumsy to use, you can always plug an external keyboard and mouse into your notebook.

Chapter 1 sure that it can run on your computer. Starting to Use To identify the type of processor used in your Mac, click the Apple menu in Your Mac

  The main idea hereis to figure out a quick way to find out about the capabilities of yourMac, which can be especially helpful if you have a problem in the future and a technician asks for information about your Mac. If you really want to know, pick through the technical details to find the parts that you understand — and search the Internet to look up thedetails that you don’t understand.

6. When you finish scouting the contents of the System Report window

  When you use a computer, you don’t really notice the operating system, but you do see its user interface —which functions like a clerk at the front desk of a hotel: Instead of talking directly to the housekeeper or the plumber (the operating system), you alwaystalk to the front desk clerk, and the clerk talks to the housekeeper or plumber. Mastering the Mouse, Trackpad, and Keyboard 25 ✦ Control-clicking/right-clicking: Holding down the Control key while youBook I click, or clicking the right button on the mouse, commonly displays a menu of commands (called a contextual or shortcut menu) at the point Getting Acquainted you clicked to do something with the item that the mouse is currently User Interface with the Mac pointing at.

Chapter 2 Getting Acquainted

  Click Ú➪System Preferences and choose Mouse or Trackpad in the Hardware section to specify how you want to use the mouse or trackpad and to see exam-ples of how the multi-touch gestures work, as shown in Figure 2-2. In other words, holding down the Fn key tells your Mac, “Ignore the special feature controls assigned to that function key listed in Table 3-1 and justbehave like an old-fashioned function key.”To reverse the way the Mac’s function keys work when you press them, choose Ú➪System Preferences and click the Keyboard icon.

Chapter 2 to press the Num Lock key (or press the Fn key with the desired numeric key). Getting Acquainted To switch the numeric keys off, you had to press the Num Lock key again. User Interface with the Mac Recent and new MacBooks no longer sport these numeric keys. Arrow keys The cursor often appears as a vertical blinking line and acts like a place-

  For example, Microsoft Word uses theHome key to move the cursor to the beginning of a line or row and the End key to move the cursor to the end of a line or row, and Ô+Home/End movesthe cursor to the beginning, or end, of a document. (If you don’t run anyadditional applications, your Mac always runs the Finder, which you find out more about in this chapter.) If you don’t want a menulet cluttering up the menu bar, you can typically remove it by holding down the Ô key, moving the pointer over the menuletyou want to remove, dragging (moving) the mouse pointer off the menu bar, and then releasing the mouse button.

Chapter 2 Each menu on the menu bar contains a group of related commands. The File Getting Acquainted

  When a window appears on the screen, it might be too big or too small, hard to find because it’s hidden behindanother window, or display the beginning of a file when you want to see the middle or the end. Close buttonResize corner Minimize buttonZoom button Title barToolbar buttons Scroll bar 38 Looking At Menus and WindowsMoving a window with the title bar The title bar of every window serves two purposes:✦ Identifies the filename that contains the information displayed in the window.✦ Provides a place to grab when you want to drag (move) the window to a new location on the screen.

Chapter 2 When you finish viewing or editing any information displayed in a window, Getting Acquainted

  40 Looking At Menus and Windows To minimize a window, choose one of the following:✦ Click the Minimize button of the window you want to tuck out of the way.✦ Click the window you want to minimize and choose Window➪Minimize (or press Ô+M).✦ Double-click the window’s title bar. On Apple applications like Safari, Mail, FaceTime, and the iWork suiteof applications, a zoom/unzoom widget (a line with an arrow on each end) appears when you hover the pointer over the upper-right corner of the titlebar of the application window, and in a few like iPhoto and Pages, it is always present in the upper-right corner.

Chapter 2 scroll and begin scrolling. Getting Acquainted User Interface with the Mac You can scroll what’s displayed in a window two ways:

  ✦ Mouse or trackpad scrolling: Move one finger (MagicMouse) or two fin- gers (trackpad) up and down and left and right to move the contents of the window up and down, left and right.✦ Scroll bars: You can adjust the scroll bars’ appearance — or eliminate them altogether — which we explain in Book I, Chapter 4. If you move the Dock to the side of the screen, the applica-tion icons are above the divider and the file icons are below.

Chapter 2 Position on Right. Getting Acquainted A check mark appears next to your selection, and the Dock makes its move. User Interface with the Mac Changing the Dock’s appearance The Dock grows each time you add more applications and file icons to it. However, you may want to modify the size of the icons on the Dock so that the Dock as a whole doesn’t appear too small or too large. When you shrink the size of the Dock to hold more icons, the icons can

  ✦ Click the Dashboard icon on the Dock.✦ Open the Launchpad and click the Dashboard icon.✦ If your Dashboard has its own space (as it does by default), you can do any of the above or swipe from left to right with four fingers on the trackpad or hold the Control key and press the left arrow. Click the Manage Widgets button in the lower-left corner to open a listof installed widgets (refer to Figure 2-22) and then click the minus sign that appears to the right of the widget you want to delete.

Chapter 2 To use the Help Center to point out commands you can use with the Finder Getting Acquainted

  Click the Help menu at the right end of the menu bar for any applica-tion you’re running (or click the Finder icon to switch to the Finder and then click Help). Getting Acquainted Alternatively, click the option Help for All Your Apps at the bottom of User Interface with the Mac the left column to reveal the window shown in Figure 2-26.

Chapter 3: Managing Applications on the Dock, Launchpad, and Desktop In This Chapter

  To start an application, you can choose any of the five most common methods: ✦ Click an application or document icon in the Dock.✦ Click Launchpad in the Dock and click the application.✦ Double-click an application or document icon in the Finder.✦ Choose an application name from the Apple menu’s Recent Items.✦ Find the application with the Spotlight search feature and then select it to run. (Clicking the iTunes application icon brings iTunes to theforefront, but the GarageBand application doesn’t close or quit on you; it just moseys to the background, waiting for its turn to step into the limelight again.) Optionally, the Dock identifies running applications by displaying a glowing dot underneath (next to, if you position the Dock on the side of the screen)the icon of each running application.

Chapter 3 Applications on the When you shut down an application, you also shut down all document win- Dock, Launchpad

  If you leave applications running when you shut down your Mac or log out of your account, when you start your Mac the next time, the running applica-tions will open automatically, letting you pick up where you left off. To shut down an application, you have three choices:✦ Choose the menu associated with the application and choose Quit (such as iPhoto➪Quit iPhoto to shut down the iPhoto application).✦ Press Ô+Q.✦ Control-click the application icon in the Dock and choose Quit from the contextual menu that appears.

74 Quitting Applications

  Force-quitting an application Despite the Mac’s reputation for reliability, there’s always a chance that an application will crash, freeze, or hang, which are less-than-technical-termsfor an application screwing up and not reacting when you click the mouse or press a key. If, after you’ve waited awhile, the application still appearsstuck but you don’t see the Force Quit option, hold down the Option key, Control-click an application icon in the Dock, and then choose Force Quit.

Chapter 3 Applications on the Spaces multiplies your Mac’s single display into up to 16 separate virtual Dock, Launchpad

  For example, if you have a word proces-sor and open a personal letter and a business letter, you could store the personal letter’s window on one Desktop and the business letter’s windowon a second Desktop. You manage each Space individually, but you can see all of them and move windows from one Space to another in Mission Control.

1. Open Mission Control by using one of these methods: • Press F3

  Move the pointer to the upper-right corner until you see a plus sign. (If you have the Dock on the right, the plus sign will be in the upper- left corner.) 3.

76 Organizing Multiple Desktops with Spaces

  Or you can move an application’s window from one Desktop to another, so the window appears where you want, bydoing one of the following: ✦Go to Mission Control and drag the window from the active Desktop (the one you were most recently on) to the thumbnail of the Desktop whereyou want to move the window to. ✦ ✦ Name and description for the current version of this app.✦ Buy/Free button: Click to download the application.✦ ✦ More By: Lists other apps by the same developer.✦ Sample images: In the center of the window, you see several sample images that you can click through to see what the app looks like and get an idea of how it works.✦ Reviews: (Not shown in the figure.) Users can give a simple star rating, from zero to five, or write a review.

84 Installing Applications

  Installing Applications Although purchasing, downloading, and installing applications from the AppStore is one-stop shopping, if you purchase a packaged application from a store or download an application from a website, you have to install it yourself. Hiding these details from you and letting you treat a folder of files as a single application icon ensures that you can’t accidentally delete or move a singlecrucial file that the entire application needs to work.

Chapter 3 install the application on your hard drive. Applications on the Dock, Launchpad, and Desktop Managing When installing software, your Mac might ask for your password — the

  (For more on user accounts, see Book I, Chapter 5.)Requiring your password to install an application keeps unauthorized people (such as your kids) from installing applications that you might notwant on your Mac, or applications you want to approve of before allowing another user to install on your Mac. Not onlydoes this save the publisher the time and expense of packaging an applica- tion in a fancy box and shipping it to a store, but it also gives you the soft-ware to use right away.

1. Double-click the DMG file that contains the application you want to

  (If a License Agreement window appears, click the Agree button.) The DMG file displays a device icon on the Desktop and displays aFinder window that contains either the application icon or installer stored inside the DMG file, as shown in Figure 3-15. Click the Finder icon in the Dock, choose File➪New Finder Window,and then click and drag the application icon in the DMG Finder window to the Applications folder in the second Finder window orsimply double-click the installer and let it do its thing.

88 Updating Applications and System Software

  The first time you run a newly installed application, one of the following dia- logs might pop up (see Figure 3-16), reminding you to be sure the applicationcame from a secure source, informing you that the application was down- loaded from the Internet, and/or you are running the application for the firsttime. Uninstalling an application can involve three parts: ✦ Uninstalling the application: Uninstalling an application, either by drag- ging it to the Trash or running an accompanying uninstaller application, physically removes the application from your hard drive.✦ Deleting application icons/alias icons: When you delete an application, you don’t necessarily delete that application’s icon from the Dock or any alias icons that you created from that application icon.

Chapter 4: Working with Files and Folders In This Chapter

  ✓ Using the Finder✓ Organizing and viewing folders✓ Creating folders✓ Manipulating files and folders✓ Searching with Spotlight✓ Setting up Smart Folders✓ Putting folder and file icons on the Dock✓ Deleting files and folders hen you need to organize stuff scattered around the house, onestrategy would be to toss everything in the middle of the floor. Although you could dump everything on the top level of your hard drive, it’s more helpful to divide your hard drivein a way that can help you sort and arrange your stuff in an orderly, easy- to-get-to fashion.

3. Physically disconnect the device from your Mac

Some other ways to choose the Eject command are✦ Click the device icon on the Desktop and choose File➪Eject.✦ Click the device icon and press Ô+E.✦ Control-click the device icon and choose Eject from the shortcut menu that appears.✦ Drag the device icon to Trash on the Dock (it turns into an Eject button); then let go of the mouse.

98 Using the Finder

  When you open the Launchpad, you also see all the applications that are stored in the Applications folder.✦ Library: Contains data and settings files used by applications installed on your Mac, fonts, and plug-ins used by the Internet. When the Finder is open, you can show and hide the items in each cat- egory by clicking the Show/Hide button that appears when you hoverto the right of the category title in the Sidebar.

11. Navigating through the Finder

  To open a folder (and move down the folder hierarchy), youhave five choices: ✦ Double-click the folder.✦ Click the folder and choose File➪Open.✦ Click the folder and press Ô+O.✦ Click the folder and press Ô+↓.✦ Control-click the folder and choose Open from the shortcut menu that appears. (You find out moreabout using the List, Column, and Cover Flow views later in the “Organizing and Viewing a Folder” section.) Jumping back and forth While you navigate from one folder to the next, you might suddenly want to return to a folder for a second look.

2. Choose one of the following options: • Name: Arranges icons alphabetically

  (Okay, okay, in Listview, the triangle is just to the left of the folder name, and Column view has the triangle at the far right, but you get the idea.) Clicking a folder displays thecontents of that folder in the column to the right, as shown in Figure 4-6. ✦ Drag the scroll box in the Cover Flow scroll bar.✦ Click in the scroll area to the left or right of the scroll box on the Cover Flow scroll bar.✦ Click an icon on either side of the icon preview image that appears in the middle of the Cover Flow view.✦ Press the up- and down-arrow keys to select a different file or folder in the list portion of the Cover Flow view.

Chapter 4 In any view of the Finder or any folder — Icon, List, Column, or Cover Flow — Working with Files

  you can change the view options. You can also choose to make one style view and Folders the default for every folder you open in a finder or you can set different views for different folders.

1. From any of the four views, choose View➪Show View Options

  ✦ A movie file plays in its entirety so you can see and hear its contents.✦ PDF (Portable Document Format) files and HTML files (web pages) appear in a scrollable window that lets you read their contents.✦ A document file (created by other applications such as spreadsheets and word processors) is scrollable if it is a format that QuickLook recog-nizes or displays the first screen of its contents along with a listing of its name, size, and date of last modification. When you save a file for the first time or save an existing file under a new name (using the Save Ascommand, which is the Duplicate command in apps that support Versions such as Pages or Numbers), you can also create a new folder to store yourfile at the same time.

7. In the main window of the Save As dialog, type a name for your document in the Save As text box and click Save

  You access the different versions Manipulating Files and Folders After you create a file (by using an application such as a word processor) or a folder (by using the Finder or a Save As dialog from an application), youmight need to change or edit the name of that file or folder to correct a mis- spelling or to change the name altogether. You can have two identically named files stored in different folders, and if you try to move a file into a folder that already contains a file with the samename, a dialog will ask whether you want to replace the older file with the new one or keep the new one with the word copy appended to the name.

Chapter 4 (.) or slash (/) characters in a filename. Working with Files and Folders You can also store identically named files in the same location if a different

  An application file actually consists of the .app file extension, a Microsoft Word file consistsof the .doc or .docx file extension, a Pages file consists of the .pages file extension, and a Keynote file consists of the .key file extension. To view extensions for allfiles in the Finder, follow the instructions as explained in the earlier section,“Setting Finder preferences.” Folders don’t need file extensions, because file extensions identify the con- tents of a file, and folders can hold a variety of different types of files.

1. The file or folder’s name appears highlighted

  Type a new name (or use the left- and right-arrow keys and the Delete 2. key to edit the existing name) and then press Return. When editing or typing a new name for a file, changing the file extension can confuse your Mac and prevent it from properly opening the file because itcan no longer identify which application can open the file.

1. The Finder appears

  Use the Sidebar and the various other navigation techniques outlined earlier in this chapter to find what you want. Manipulating Files and Folders117 Navigate to (and open) the folder where you want to store a copy of Book I 4.

Chapter 4 the file or folder. Working with Files 5. Choose Edit➪Paste (or press Ô+V). and Folders You have your own cloned file or folder right where you want it. Using the mouse to copy a file or folder Using the menus to copy a file or folder is simple, but some people find click-

  Moving a file or folder Dragging a file or folder to a new location on the same device (such as from one folder to another on the same hard drive) always moves that file orfolder (unless you hold down the Option key, which ensures that the original stays where it is and a copy is created in the new location). On the otherhand, dragging a file or folder from one device to another (such as from aUSB flash drive to a hard drive) always copies a file or folder — unless you use the Ô key, which puts a halt to the cloning business and moves the fileor folder to a new location.

2. While you type, Spotlight displays the files that match your text, dividing

  If you click one of the matching files, a quick view window opens, as shown in Figure 4-15. Click a file to open it or click Show All In Finder at the top of the list 3.to see the entire list of matches in a Finder window.

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